ࡱ> 8:7` bjbjss . TTTT `L2qqq$~h| qq       V@{t ZxT  0Lxb ^b{b{Pq  C qqq qqqL dTT ͷ College Policy on Sponsored and International Travel Policy Statement ͷ College will only sponsor travel study programs and travel activities for clubs, athletic teams, and academic or other programs which are related to the curriculum of a class, associated with an academic program, or consistent with the charter or mission of a College organization. Payments collected for all sponsored travel must be deposited to a ͷ College revenue account specifically designated for the purpose of the sponsored travel. All expenditures for the sponsored travel must be charged to the associated ͷ College expenditure account. All sponsored travel programs must comply with applicable College policy regarding the purchase of transportation tickets, travel related service, etc. All contracts must be reviewed by the Director of Administration and Process Design for contract approval and risk management review. All sponsored travel initiatives must be approved in advance by the appropriate dean or divisional vice president. International travel must only be to destinations for which the U.S. Department of State has not issued an adverse travel advisory. Travel advisories may be obtained from the website:  HYPERLINK "http://travel.state.gov/travel" http://travel.state.gov/travel. Travel arrangements initiated by an individual or individuals which do not meet these criteria are the sole responsibility and liability of the individual(s). Announcements of non-sponsored travel programs will not appear in College publications, advertisements, flyers, posters, etc. Individuals conducting non-sponsored travel programs may not advertise their program in any manner, and may not make use of the Colleges name, logos, indicia, etc. Further, reference in any manner to a ͷ College address, telephone number, web site or e-mail address is not permitted for non-sponsored travel. Definitions Sponsored travel means travel instigated as an activity of the College or presented as a ͷ College program, or a program in which the Colleges name, logo or trademarks are featured in advertisements, communications, announcements, etc. related to the program. The use of a College address, telephone number, e-mail address, web site, etc. all imply sponsorship and their use is prohibited unless the sponsored travel meets the criteria established within the scope of this policy. Consistent with the academic curriculum means that travel is required for the successful completion of a scheduled course, degree program, or experience (e.g. field trips for participants in College sponsored international study activities such as Leuven or Bangkok). Associated with an academic program means that the travel directly relates to the academic experience such as field trips to a particular destination. International travel means travel outside the boundaries of the United States. Procedures Individuals identifying travel opportunities should prepare a written proposal describing the travel opportunity in detail including: the destination and proposed itinerary, educational benefits, relationship to the organizational charter or departmental mission, and prospective audience for the program. Proposed travel-related contracts should be attached to the request. This information should be forwarded to the appropriate academic or divisional vice president. If approved by the dean or vice president, the request is then to be forwarded to the Director of Administration and Process Design for contract approval and risk management review. Materials will be returned to the originating individual when all concerns have been addressed. 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